Term Deposits explained

How do term deposits work?

Term deposits are a way to invest your money and earn a fixed rate of interest.

 

Your money is locked away in an account, for the time that you choose (the term), usually between one month and five years. You need a minimum amount to open a term deposit, for example, $5,000.

Advantages of term deposits

Higher interest rates

Term deposits offer a higher interest rate than most transaction and saving accounts. Generally, the more money you put in, or the longer you invest, the higher the interest rate. Currently, interest rates on term deposits are high in Australia.

Protected by the Australian Government Financial Claims Scheme

The financial claims scheme (FCS) protects deposits made with Australian banks, building societies and credit unions. This guarantees to pay you up to $250,000 to replace deposits in the unlikely event your bank, credit union or building society fails. The safety net only applies to authorised deposit taking institutions regulated by APRA.

The Financial Claims Scheme (FCS) applies to a wide range of deposit accounts held with banks, building societies and credit unions (also known as authorised deposit-taking institutions or ADIs) that are incorporated in Australia, but only applies to deposit accounts with funds in Australian dollars. Under the FCS, deposits are protected up to a limit of $250,000 per account holder per ADI.

The list of banks, building societies and credit unions covered by the FCS is available here.

Under the FCS an account holder can be:

  • an individual
  • a body corporate (including companies)
  • a body politic
  • a partnership
  • any other unincorporated association or body of persons
  • the trustee(s) of a trust
  • the trustee(s) of a superannuation fund (including a self-managed superannuation fund)
  • the trustee(s) of an approved deposit fund.

An account holder can be an Australian resident/citizen or non-resident/non-citizen. In other words, the citizenship or residency status of an account holder does not have an impact on whether a deposit account is covered under the FCS. A group of individual trustees of a trust, superannuation fund or approved deposit fund are treated as a single account holder.

In the case of superannuation, an ADI deposit account held by the trustee of a superannuation fund on behalf of fund members is covered under the FCS up to the limit of $250,000. However, in most cases the $250,000 FCS limit would be applied to the whole fund, not each individual member.

The FCS applies to the following types of deposit accounts:

  1. savings accounts
  2. call accounts
  3. term deposits
  4. current accounts
  5. cheque accounts
  6. debit card accounts
  7. transaction accounts
  8. personal basic accounts
  9. cash management accounts
  10. farm management deposit accounts
  11. pensioner deeming accounts
  12. mortgage offset accounts (either 100 per cent or partial offset) that are separate deposit accounts
  13. trustee accounts
  14. retirement savings accounts

The FCS does not apply to the following accounts:

  • accounts with funds that are not in Australian dollars
  • accounts kept at overseas branches of Australian banks
  • credit balances on credit card facilities or other loans
  • pre-paid card facilities or similar products
  • ‘nostro’ accounts and ‘vostro’ accounts of foreign corporations that carry on banking business or otherwise provide financial services in a foreign country

Compare the features of term deposits

Always shop around for the highest interest rate and best features before you choose a term deposit. Be sure to compare products across different financial institutions. It’s important to check:

Interest ratewhat is the interest rate?
when interest is paid — monthly, annually or at maturity?
Time framehow long you can invest for?
how will interest rates change with different investment time frames?
Amount investedhow much you need to open a term deposit?
how will the interest rate changes the more you invest?
Feesis there are any set-up or account fees?
how big the penalty fee is if you need your money early?

Early withdrawal penalties

To earn interest on your term deposit, your money is locked away for a chosen period of time. If you need your money before the term ends, you may have to pay a penalty fee. You may only receive a proportion of the interest earnt, or none at all.

What to do when your term deposit matures

Term deposits are not a ‘set and forget’ investment. When your term deposit matures, your provider will contact you. They’ll tell you how much interest you’ve earned and what your options are.

If you do nothing, your term deposit may roll over into a new term deposit. There may be a fee to get your money out of the new term deposit. It could also have a lower interest rate than before.

Review your term deposit a month before it matures. Compare it with other products to make sure you’re getting the best deal.

For detailed information regarding tax implications regarding your term deposits please contact us the de Kretser team –

T: +61 3 9550 6900

E:admin@dekretser.com.au

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Success is in the Cashflow.

Studies suggest that the failure to plan cash flow is one of the leading causes of small business failure.

To this end, a cash flow forecast is a crucial cash management tool for operating your business effectively.

Specifically, a cash flow forecast tracks the sources and amounts of cash coming into and out of your business over a given period. It enables you to foresee peaks and troughs of cash amounts held by your business, and therefore whether you have sufficient cash on hand to fund your debts at a particular time.

Keep in mind that sales figures can change all the time depending on:

  • your customer base and how quickly they pay you
  • changes in the economy such as interest rates and unemployment rates
  • what your competitors are doing

Moreover, it alerts you to when you may need to take action – by discounting stock or getting an overdraft, for example – to ensure your business has sufficient cash to meets its needs. On the other hand, it also allows you to see when you have large cash surpluses, which may indicate that you have borrowed too much, or you have money that ought to be invested.In practical terms, a cash flow forecast can also:

■make your business less vulnerable to external events in the economy, such as interest rate or super rises

■reduce your reliance on external funding

■improve your credit rating

■assist in the planning and re-allocation of resources, and

■help you to recognise the factors that have a major impact on your profitability.

At this point, a distinction should be drawn between budgets and cash flow forecasts. While budgets are designed to predict how viable a business will be over a given period, unlike cashflow forecasts, they include non-cash items, such as depreciation and outstanding creditors.

By contrast, cash flow forecast focus on the cash position of a business at a given period. Non-cash items do not feature. In short, while budgets will give you the profit position, cash flow forecasts will give you the cash position. Cash flow forecasting can be used by, and be of great assistance to, the following entities:

■business owners

■start-up business

■financiers

■creditors

A cash flow forecast is usually prepared for either the coming quarter or the coming year. Whether you choose to divide the forecast up into weekly or monthly segments will generally depend on when most of your fixed costs arise (such as salaries, for example).

When forecasting overheads, usually a forecast will list:

■receipts

■payments

■excess receipts over payments (with negative figures displayed in brackets)

■opening balance

■closing bank balance.

When you are making forecasts, it is important to use realistic estimates. This will usually involve looking at last year’s results and combining them with economic growth, and other factors unique to your line of business.

If you have any questions regarding your cash flow forecast – de Kretser is here for you.

Need more information?
If you need help creating an overview of your cashflow and how it will greatly benefit your overall business approach, we are here to help, so please contact us for further information.

We look forward to working with you.

T: +61 3 9550 6900

E:admin@dekretser.com.au

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Knowing your tax deductions

 

Tax deductions:

18 things you didn’t know you could claim

Small business owners can often fall into old habits at tax time, without considering some of the less obvious or most recent ATO tax deductions available. ]To keep a healthy bottom line, businesses need to be smarter and sharper every financial year.

It is always time to consider and prepare your business to claim and receive all you are entitled to. 


What are tax deductions?


A tax deduction is a claimable expense item that is directly related to earning your business income, and that can be recorded on your tax return.


How do tax deductions work?


You can reduce your taxable income by the amount you spent, which lowers the amount of tax you pay and boosts your tax refund.

When completing your tax return, there are a number of deductions you can claim against expenses related to your work.

Things like travel expenses, home office expenses, education and even internet and mobile phone connection expenses may be tax deductible.

Maximising your deductions

1. Prepay expenses

With tax deductions, every little bit counts. Prepaying your expenses can bring forward your tax deductions so you don’t need to wait another year to get it.

You can prepay expenses such as subscriptions, business travel expenses, training events, leases, rent, phone, internet, insurance and business asset repairs, not exceeding more than one year.

2. Review your stock and inventory

Take a good look at your stock, identify any damaged or obsolete stock and write it down or write it off. This exercise will impact the value of the trading stock and your profit margins.

You will also need to consider how to value your stock trading every financial year, as you may be entitled to a tax deduction when the opening stock exceeds the closing stock.

3. Review your asset acquisition

Do you need new assets? Now may be a good time to purchase them.

As part of the Federal Government’s Coronavirus Stimulus Package, the Instant Asset Write-Off threshold increased from $30,000 to $150,000 (net of GST) per asset acquired.

The items purchased can be brand new or second-hand and need to relate to your business. This deduction applies to assets purchased prior to 31 December 2021 and it must be installed and ready for use by 30 June 2022. Paying for it or receiving an invoice is not enough.

4. Union fees

If you pay these each year, you’re entitled to a tax deduction under ‘D5-Other’ work-related expenses.

5. Donations

Don’t get caught out on this one. Donations of $2 or more to an appropriate charitable organisation is tax deductible if you have a receipt.

But not all deductions are equal. Donations must be made to a Deductible Gift Recipient in order to be claimable. Most private donations such as Go Fund Me causes are not deductible.

6. Rental property expenses

Rental property expenses often go unclaimed. The most-forgotten deductions are:

  • Bank fees
  • Gardening and lawn mowing
  • Pest control
  • Security patrol fees
  • Secretarial and bookkeeping fees
  • Travel and car expenses for rent collection
  • Inspections of property and maintenance.

7. Working-from-home expenses

With COVID-19 causing many people to work from home, the ATO have introduced a temporary 80 cents per hour, all-inclusive claim amount for employees. It’s limited to the period from 1 March 2020 to 30 June 2022 and all you need are timesheetsrosters, diary or other documentation to prove the house you worked from home.

Best of all, it’s an all-inclusive rate, so there’s no need for receipts or invoices.

8. Home office expenses

If you work from home, you may be able to claim “occupancy cost” and the cost of using your personal computer, software, equipment, furniture, lighting, heating and a percentage of your rent/mortgage as a tax deduction.

But you may not get the full main residence exemption if your home is your principal place of business, for more information visit the ATO website.

9. Income-protection insurance

You’re entitled to a tax deduction for insurance premiums paid against the loss of income. Remember, though, that this doesn’t include life insurance, trauma insurance or critical-care insurance.

10. Medical expenses

You can claim a deduction for net eligible expenses for disability aids, attendant care or aged care.

Learn more about this type of deduction via the ATO website.

11. Work-related car expenses

Business owners who use their personal car for work-related reasons, apart from driving to and from work, can usually claim fuel and maintenance costs as a tax deduction.

To be eligible, you must be the owner of the car and your travel must be part of your working day.

Common examples are driving between offices, special trips to the post office or bank, or moving from one job site to another.

12. Internet expenses

If you ever work from home and you have your internet connection in your name, then it’s likely you could claim your internet expenses as a deduction. Estimate your monthly work use as a percentage of the total household use.

13. Mobile-phone expenses

As a business owner, you can claim the cost of your work-related calls, not your entire phone bill.

It’s a good idea to keep a logbook of when you use your personal phone, to determine the average percentage of your calls that are work-related.

14. Self-education expenses

You can claim self-education expenses if there’s a connection between the course and your role in your business. You could be entitled to a tax deduction for expenses including the following:

  • Textbooks, professional and trade journals
  • Stationery
  • Photocopying
  • Computer expenses
  • Student union fees
  • Student services and amenities fees
  • Accommodation and meals, only when participating in your course requires you be away from home for one or more nights
  • Running expenses if you have a room set aside for self-education purposes – such as the cost of heating, cooling and lighting that room while you are studying in it
  • Allowable travel expenses.

Self-education expenses are broken into five categories. If all your self-education expenses fall into ‘category A,’ then you can reduce your deduction by $250.

15. Sun protection

You’re entitled to a tax deduction for sunglasses if, as part of your employment, you’re required to work outside for prolonged periods.

There’s no limit on how much you can spend on sunglasses, but remember that if they cost more than $300, the ATO expects that they should then last for more than 12 months. (You should claim the depreciation on the glasses rather than an upfront deduction.)

16. Laundry expenses

You can claim a deduction for the cost of buying and cleaning occupation-specific clothing, protective clothing and unique, distinctive uniforms.

You can use a reasonable basis to calculate an amount to claim as a tax deduction such as $1 per load for work-related clothing, or 50 cents per load if other laundry items were included.

17. Cost of managing your tax affairs

Did you use a tax agent to prepare and lodge your tax return last year? If you did, then you can claim the amount you paid last year on this year’s tax return.

On your tax return, simply put the amount you paid into section ‘D10 – Cost of Managing Tax Affairs’. The fees you pay for tax return help are always tax deductible.

18. Financial loss and bad debts

Don’t overlook the possibility of facing a financial loss this year. Speak to your financial advisor to discuss steps that can be taken to minimise the impact, and what can be done to help offset the loss against other incomes, such as salaries and wages.

You’ll also need to prove that you have made a genuine attempt to recover any bad debts that may have arisen. Your financial advisor can explain how to document the debt as evidence the amounts were written off before the end of the financial year.

We are here to help

As always – we are here to assist you, please contact us should you need to discuss your options further.

All at de Kretser wish you and your loved ones a brilliant holiday season!

T: +61 3 9550 6900 E:admin@dekretser.com.au

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A new frontier .au is here!

The domain namespace, “.au” has been made available exclusively to existing Australian domain name owners from 24 March 2022 – 20 September 2022.

After this time, if you have not registered your business name’s .au address – anyone can.

The “.au” has a Direct namespace and is intended to complement, rather than replace, the existing second-level domain namespaces and to provide domain holders with the option to register shorter, simpler domain names.

Unlike the existing second-level domain namespaces, there is no restriction on the domain names that can be registered in the .au namespace, provided the domain name applicant satisfies the Australian presence requirement.

 A domain name ending in .au signifies that the person or organisation using it has a connection Australia. In .au we have several different namespaces serving different sectors and purposes and with different rules for who can register them and what name they can have.

‘Open’ .au namespaces

The open namespaces are those in which the public can register names, provided they are eligible.

Each name space serves a specific type of enterprise or purpose and rules for who can register in them, and what names they can register vary between them.

The rules for who can register what names in these open namespaces can be found in the .au Domain Administration Rules: Licensing.

Background

The domain name was originally allocated by Jon Postel, operator of IANA to Kevin Robert Elz of Melbourne University in 1986.

After an approximately five-year process in the 1990s, the Internet industry created a self-regulatory body called .au Domain Administration (auDA) to operate the domain. It obtained assent from ICANN in 2001, and commenced operating a new competitive regime for domain registration on 1 July 2002. Since this new regime, any registration has to be ordered via a registrar.

Ready for the next step.

Registrations are currently permitted below a second-level domain, such as “yourname.com.au”. In April 2016, auDA announced it would introduce registrations directly at the second level, such as “yourname.au”.

Direct registrations were due to be implemented in 2017 although due to an ongoing debate on how cybersquatting would be mitigated with the release of the direct second-level registrations has led to a delay, with a new launch date of 24 March 2022.

Registration of a .au domain is completed through a reseller, known as a registrar, with the registry acting as the wholesale provider. auDA manages domain name policy as the ICANN and Australian Government-endorsed manager of the .au DNS.

Second-level domains

  • .com.au – Commercial entities
  • .net.au – Commercial entities (historically only ISPs, but the use has been broadened)
  • .org.au – Associations and non-profit organisations (historically only for organisations that did not fit in other categories)
  • .edu.au – Educational institutions (see Third-level domains, below)
  • .gov.au – Governments and their departments (see Third-level domains, below)
  • .asn.au – Associations and non-profit organisations
  • .id.au – Individuals (by real name or common alias)
  • .csiro.au – CSIRO (Commonwealth Scientific and Industrial Research Organisation)

The *.edu.au, *.gov.au and *.csiro.au namespaces are referred to as “Closed” namespaces, since registration is not available to the general public. All other second-level namespaces are referred to as “Open” namespaces.

The new rules provide an “Australian presence” requirement for all domain name holders. To satisfy the Australian presence requirement, an individual must be an Australian permanent resident or citizen, while an organisation must either be incorporated in Australia or hold an Australian Business Number (ABN). Holders of an Australian trade mark also satisfy the Australian presence requirement, provided the domain name is an exact match of the trade mark.

For most domain types, the licensing rules also require that the domain name must be:

  • a match, acronym or abbreviation of the name of the holder; or
  • a match of the name of products, services, events, programs, premises or activities associated with the domain name holder; or
  • a match of the holder’s Australian trade mark.

Sub-licensing of a domain name is prohibited, unless the domain name holder is a parent company of the licensee.

What’s next?

You are not obligated to sign up for the .au address, though it may be something your business would like to consider.

If you need help with this – please do not hesitate to get in touch and one of our de Kretser members would love to help you in the right direction.

T: +61 3 9550 6900 E:admin@dekretser.com.au

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New Developments on Trust Distributions

For the many business owners who operate their affairs through discretionary trusts, there have been further developments on the ATO’s planned crackdown on certain distributions. The ATO in February updated its guidance around trust distributions made to adult children, corporate beneficiaries and entities that are carrying losses. Depending on the structure of these arrangements, there is a potential that the ATO may take an unfavourable view on what were previously understood to be legitimate distribution arrangements.

A Recap from Recent Months

The ATO is chiefly targeting arrangements under section 100A of the Tax Act, specifically where trust distributions are made to a low-rate tax beneficiary but the real benefit of the distribution is transferred or paid to another beneficiary usually with a higher tax rate. In this regard, the ATO’s new Taxpayer Alert (TA 2022/1) illustrates how section 100A can apply to the quite common scenario where a parent benefits from a trust distribution to their adult children. Released at the same time, the ATO’s new draft ruling states that for the new guidance to potentially apply, one or more of the parties to the agreement must have entered into it for a purpose (not necessarily a sole, dominant purpose) of securing a tax benefit. This sets the bar quite low and may capture a number of arrangements previously thought to be within the law. 

ATO’s Clarification

No doubt reluctant to upset small business voters during an election campaign, the government has recently tried to take the heat out of this issue by having the ATO ‘clarify’ that its new guidance material will not apply retrospectively and that “ordinary advice services” for afee will not be subject to the promoter penalty rules. If necessary, the government has indicated it will change the law “should any adverse retrospective impacts arise”. While this is very welcome news, it only focuses on the application date of the guidance material. It changes nothing going forward, including issues around adult beneficiaries and the limited scope (in the ATO’s view) of the “ordinary family dealing” exception.”

Given the government’s announcement, there is now no need to revisit pre-1 July 2022 distributions to confirm that section 100A does not apply. For its part, Labor’s Stephen Jones has been reported as supporting the government’s approach on retrospectivity.

Moving Forward
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A conservative approach would be to adopt the“beneficiaries must benefit” approach that underpins the guidance material, as much as that might be a worry for controlling individuals who have in the past benefited from tax optimisation without actually giving their adult children beneficiaries access to their present entitlements. This means the days of controlling individuals taking loans from the trust as they go along and squaring them off through the trust accounts after year-end might soon be over. Alternatively, one could continue to deal with 2021/22 trust distributions in exactly the same way as in the past.

The law has not been changed and the draft ruling is at odds with a recent Federal Court decision. Such an approach would reflect the view that the Commissioner is wrong in his narrow interpretation of what constitutes ordinary family dealings. That could be a brave strategy, however, as we do not know when or how the draft guidance material will be finalised, while the above Federal Court appeal decision is unlikely to be handed down this side of 30 June 2022.

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This is a de Kretser Client Information Newsletter keeping you on top of the issues, news and changes you need to
know. Should you require further information on any of the topics covered, please contact us via the details below.

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A Guide to Record Keeping: ATO Requirements and Best Practices

Keeping good business records is a crucial part of running your business. Records can help evaluate and assess business growth and progress over a specific period of time. Tracking records may also indicate how well a business is performing or what changes can be made to increase business success. Keeping good records can help you:

  • Comply with your tax and superannuation obligations
  • Gain a greater insight into the financial health of your business, enabling you to make informed decisions
  • Manage your cashflow
  • Demonstrate your financial position to prospective lenders, and also potential buyers of your business
ATO REQUIREMENTS

The ATO requires that business owners:

  • Keep most records for five years from when you obtained the records, or completed the transactions or acts that they relate to – whichever is the later
  • Be able to show the ATO records if needed or on demand
  • Have their records in English or be able to be easily converted to English.
DIGITAL RECORDS

The ATO is reminding business owners that you can keep your records (paper/hard copies) digitally. The ATO accepts images of business paper records saved on a digital storage medium, provided the digital copies are true and clear reproductions of the original paper records and meet the standard record keeping requirements. Once you have saved an image of your original paper records, you don’t have to keep the paper records unless a particular law or regulation requires you to.

However, if you enter information (for example, supplier information, date, amount and GST) from digital or paper records into your accounting software, you still need to keep a copy of the actual record, either digitally or on paper. Some accounting software packages may do both your accounting as well as your record keeping.

STORAGE OPTIONS

1. Cloud

If you use cloud storage, either through your accounting software or through a separate service provider, eg, Google Drive, Microsoft Onedrive or Dropbox, ensure:

  • The record storage meets the record-keeping requirements
  • To download a complete copy of any records stored in the cloud before you change software provider and lose access to them.

2. E-invoicing

Regardless of your E-Invoicing software or system, your business is responsible for determining the best option for storing business transaction data.

Business owners should:

  • Ensure that your process meets the record-keeping requirements
  • Discuss your options with your software provider
  • Talk to your business adviser, if necessary.
DIGITAL ADVANTAGES

As the ATO point out, there are many advantages to keeping your records digitally. If, for example, you use a commercially-available software package, it may help you:

  1. Keep track of business income, expenses and assets as well as calculate depreciation
  2. Streamline your accounting practices and save time so you can focus on your business
  3. Automatically calculate wages, tax, super and other amounts, including:
  • Develop summaries and reports for GST, income tax, fringe benefits tax (FBT) and taxable payments reporting system (TPRS), as required
  • Be prepared to lodge your tax and super obligations, including your tax return, business activity statements (BAS) and taxable payments annual report (TPAR) if you are a business that is required to
  • Send some information to the ATO online (if the package meets ATO requirements), for example, your activity statement
  • Meet your legal Single Touch Payroll (STP) reporting obligations 

Most importantly, the ATO recommends to back up records using cloud storage to keep your records safe from flood, fire or theft.

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This is a de Kretser Client Information Newsletter keeping you on top of the issues, news and changes you need to
know. Should you require further information on any of the topics covered, please contact us via the details below.

T: +61 3 9550 6900 E:admin@dekretser.com.au

The Tax Office Takes Disciplinary Action on Discretionary Trusts

The ATO has just updated its guidance around trust distributions made to adult children, corporate beneficiaries and entities that are carrying losses. Depending on the structure of these arrangements, there is a potential that the ATO may take an unfavourable view on what were previously understood to be legitimate arrangements.

Background

For various reasons, including legal tax minimisation and asset protection, many business owners operate their affairs through a trust structure. While trust structures are legitimate, the ATO has become increasingly sceptical of the motivations behind the use of trusts which it believes in many cases are motivated chiefly by tax minimisation. In February 2022, the ATO updated its guidance directly focusing on how trusts distribute income, and to whom! Consequently practices which may have once been previously accepted may now not be. This may result in higher taxes for family groups in particular – both going forward, and potentially retrospectively.

Target

The ATO is chiefly targeting arrangements under s100A of the Tax Act, specifically where trust distributions are made to a low rate tax beneficiary but the real benefit of the distribution is transferred or paid to another beneficiary usually with a higher tax rate. In this regard, the ATO’s new Taxpayer Alert (TA 2022/1) illustrates how s100A can apply to the quite common scenario where a parent benefits from a trust distribution to their adult children. Released at the same time, the ATO’s new draft ruling states that for the new guidance to potentially apply, one or more of the parties to the agreement must have entered into it for a purpose (not necessarily a sole, dominant purpose) of securing a tax benefit. This sets the bar quite low and may capture a number of arrangements.

Assessing the risk

The ATO released an accompanying guideline providing taxpayers with a risk assessment framework for them to work through with their accountants to assess the level of risk involved in current and past distribution arrangements. In the guideline, the ATO has provided a number of examples of high-risk arrangements that are actually quite common and include:

  • Arrangements where the presently entitled beneficiary lends or gifts some or all of their entitlement to another party and there is a tax benefit obtained under the arrangement.
  • Arrangements where trust income is returned to the trust by the corporate beneficiary in the form of assessable income and the trust obtains a tax benefit.
  • Arrangements where the presently entitled beneficiary is issued units by the trustee (or related trust) and the amount owed for the units is set-off against the beneficiary’s entitlement.
  • Arrangements where the share of net income included in a beneficiary’s assessable income is significantly more than the beneficiary’s entitlement.
  • Arrangements where the presently entitled beneficiary has losses.

For arrangements that fall into the high-risk category, the ATO advises that it will conduct further analysis on the facts and circumstances of the arrangement as a matter of priority. If further analysis confirms the facts and circumstances of your arrangement are high risk, they may proceed to audit where appropriate.

What next?

The ATO’s new ruling and guidelines are still in draft form, and are expected to be finalised soon. Once finalised, they are intended to apply both prospectively and retrospectively. However, for entitlements conferred before 1 July 2022, the ATO has indicated it will stand by any administrative position reflected in its prior website guidance before the new material was released.

To stay connected and informed, follow us on LinkedIn

This is a de Kretser Client Information Newsletter keeping you on top of the issues, news and changes you need to
know. Should you require further information on any of the topics covered, please contact us via the details below.

T: +61 3 9550 6900 E:admin@dekretser.com.au

The Lowdown on the Small Business Superannuation Clearing House

If you’re a small business owner, you’ll know that you’re required to pay your employees (and certain contractors) superannuation guarantee (SG) in addition to their salary or wages. But how do you pay your SG contributions in a simple and effective way? The answer is through a superannuation clearing house (SCH).

A superannuation clearing house is an online portal that allows you to make all your super contributions for all your employees in one single payment. The clearing house will then distribute the money to each employee’s super fund on your behalf and according to your instructions. This means using a SCH can save you time and also minimise the risk of payment errors.

WHY DO CONTRIBUTIONS HAVE TO BE MADE ELECTRONICALLY?

Back in 2012, legislation was passed to make electronic payment of super compulsory. This was done to reduce the number of missing and lost super payments and make managing and reporting on payments simpler for businesses. As a result, employers must send contribution payments and data electronically in a standard format called ‘SuperStream’. SuperStream transmits money and information consistently across the super system between employers, funds, service providers and the ATO. The data is linked to the payment by a unique payment reference number.

WHERE DO I FIND A SCH?

There are a few options available when paying super to employees’ super funds which meet the SuperStream requirements. These include:

  • Using a payroll system which is in line with SuperStream requirements, such as MYOB and Xero.
  • Using your employer-nominated super fund’s clearing house – most super funds provide access to a SCH service and will help you set up your account.
  • Using the ATO’s ‘Small Business Super Clearing House’ (SBSCH) – this free service is available to small businesses with 19 or fewer employees, or a turnover of less than $10 million a year.
  • Using a commercial SCH of your choice – there are a number of private/commercial SCH service providers but they do generally come at a cost.
WHAT TO CONSIDER WHEN CHOOSING A SCH
Is the SCH SuperStream compliant?

It may be worthwhile looking for another SCH if your preferred SCH does not meet the Government’s SuperStream and Single Touch Payroll requirements.

Is there a cost?

If you’re using a payroll system that offers a similar service to a SCH, there may be fees involved to use this software. If fees apply, check if the charge is per employee or per transaction as this will allow you to estimate your annual cost. Other SCH services can be a low or no-cost option, so it’s best to research the costs involved (if any) before you choose a service.

How long does it take to process payments?

The time it takes for your payment to be processed by the SCH and deposited into employee super fund/s must be considered. For example, if you use the ATO SBSCH and provide the ATO with all of the required information, payments may take up to seven business days to be transferred through the clearing house before they reach employee super fund accounts. Thus, choosing a SCH that processes payments quickly and efficiently may minimise the number of enquiries from your employees.

Does the SCH automatically validate employee information?

It is worthwhile asking the SCH if they use the Australia Post database to automatically validate employee addresses. This will minimise the chance of errors and speed up processing times. 

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This is a de Kretser Client Information Newsletter keeping you on top of the issues, news and changes you need to
know. Should you require further information on any of the topics covered, please contact us via the details below.

T: +61 3 9550 6900 E:admin@dekretser.com.au

A Heartfelt Letter to the Women in the Industry

I have been working in the accounting industry for over 50 years. There is so much I can speak about in regards to changes in technologies, software development, shifts in clients’ needs and so on. The one thing that stands out the most for me is that throughout the years there has been a rise of female Accountants in the workplace. It doesn’t seem that long ago that the industry, traditionally a prominently male industry, started recognising female accounting professionals. There has been an increase in gender diversity yet I can still remember a time where women had to fight for their title.

I believe the industry has taken significant steps to accommodate and welcome female accountants but we still have a long way to go. I am celebrating International Women’s Day (IWD) 2022 to bring awareness on gender equality. There has been an increase of female professional Accountants throughout the years and their contribution to the profession and industry has been immense. I want to break the bias.

de Kretser has a powerhouse of talented women

I work amongst these women and I can wholeheartedly say they are the reason the company is what it is today. They’ve held up the fort throughout the years by supporting business activities, ensuring workflow and managing client portfolios. They brought something I could never offer myself. Thank you Atisa, Kirsty, Ainsley, Cindy, Kimberly and especially my wife Suzie for playing essential roles in the business.

I’ve passed on the baton to my daughter Atisa, with whom I’ve created a partnership and developed a wonderful working relationship. Atisa is also part owner of de Kretser Chartered Accountants and a Principal. It has become her time to lead the new generation. She is a systems thinker and always sees the bigger picture. I commend Atisa for her hard work and for everything that she’s achieved from such a young age.

I recently had a nice talk with Atisa over coffee and she told me something I will never forget. While she was studying to become a CA, many women were discouraged from pursuing their studies as they felt like they were expected to fail. This absolutely shattered me as I never imagined it to be this way.

I want to underline the hard work, passion and courage of all the women in the industry and my way of showing support for International Women’s Day 2022 is through this heartfelt letter. This one goes out to all the remarkable women in the industry – To the ones I’ve never had the pleasure of working with and to the ones that have brought me so much insight throughout the years, I hope the accounting industry has treated you well. Thank you for your contribution to the profession.

Sincerely,

Patrick de Kretser

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We Grow Together: Valuable Lessons from Boost Self-Esteem Month

It is in the nature of our industry to juggle and balance numbers and we must admit that the world events from the past few years has our team working on overdrive. But it only dawned on us recently- when we found out about “International Boost Self-Esteem Month” that we realised just how crucial self-care is, not only for personal well being, but for business productivity as well.

Throughout the month of February, we’ve taken our team on an important journey of self-reflection, self-evaluation and self-care. Our team building activities, meetings and celebrations created positive outcomes. We addressed crucial subjects such as communication in the workplace and the importance of tone of voice. We strengthen our relationships, which in return, boosted our morale and increased productivity. Here are a few lessons that our team gathered from Boost Self-Esteem Month.

Taking the time to oversee health and wellbeing isn’t a luxury… it’s a necessity!

We know too well the effects of low self-esteem, especially in the accounting industry. Employees who have low self-esteem can have low confidence, which can also lead to self-doubt. We work in a field where critical thinking and problem solving skills are the key to success. This is why it is important to reduce the constraints limiting business productivity and the reason why we help our team manage and work on their inner thought process. It is our duty of care to ensure employees have a healthy opinion about themselves.

Self-esteem requires work, time and effort. It requires obligations and commitments

We’ve always made it our top priority to ensure our team’s morale stays elevated. We created a positive work environment, one that ensures all staff feel safe, secure and that allows for personal growth. de Kretser Chartered Accountants provide training and tools including modern accounting softwares to ensure employees are continuously supported and well surrounded.

”Self-esteem is creating the better version of yourself ”

Our team manages portfolios for various types of clients, across different industries such as hospitality and construction. We also work closely with high-net-worth individuals who hold personal and sensitive information. This is why face to face meetings are such a crucial component to building trusting relationships. We need to be able to communicate efficiently and ensure business and clients are on the same page. We believe there is a strong need for Accountants to be relatable. It may not be a trait commonly found in your everyday Accountant but for our team at de Kretser, it is our point of difference. It means we are continuously improving our communication skills and learning how to respond to clients’ needs and wants. Learning to be more relatable is an acquired skill and one that lead to creating a better version of ourselves.

“Self-esteem in business means asking for help when required”

Being in business doesn’t necessarily mean you need to have all the answers, play different roles or even wear different hats. It is ok to ask for help and guidance along the way. There are many internal functions as well as operational aspects to a business. For example, overseeing areas such as payroll, bookkeeping and compliance can be time consuming tasks, which may take away from creating further business opportunities or impact on the business’ main focus.

All in all, here’s what you need to remember:

  • Be kinder to yourself, especially when learning new tools, tricks or starting a business
  • Use your network and connections to your advantage. Collaboration is key as we all possess a trait or skill that is deemed valuable to the next person. This is a great way to support and boost each other’s self-esteem.
  • Don’t be afraid to ask for help. Trust that when there is a situation out of your control, there will always be professionals waiting to assist.

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